Projector and screen packages, LED walls, monitors, and confidence displays for Bay Area meetings, conferences, and public events. Use the sizing tables below to match image size and brightness to your room, then pick a delivery format that fits the venue.
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Sizing by audience and ambient light
| Audience / room depth | Recommended image size | Projector lumens (if applicable) | Best fit |
|---|---|---|---|
| Up to 30 / 25 ft deep | 65-86″ monitor or 6 ft screen | 3,000-5,000 lm | Single LCD/LED display or short-throw projector |
| 30-100 / 25-50 ft deep | 7.5 ft x 10 ft fast-fold or LED wall ~10 ft wide | 5,000-7,500 lm in a dim room | Fast-fold projection in dim rooms; LED in lit rooms |
| 100-300 / 50-80 ft deep | 9 ft x 12 ft to 10.5 ft x 14 ft fast-fold or LED wall 12-16 ft | 7,500-12,000 lm | Fast-fold with high-lumen projector or modular LED wall |
| 300-800 / 80-120 ft deep | Dual screens or a 16-20 ft LED wall | 12,000-20,000 lm | Dual fast-folds for IMAG, or large LED wall |
| Outdoor (any size) | LED wall sized to viewing distance | Projection generally not viable in daylight | LED wall (daylight-readable) |
Rule of thumb for image height: roughly 1/6 of the distance from the screen to the farthest viewer. Round up for dense slides or older audiences.
Projectors
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3,000-5,000 lumens
Small meeting rooms, breakouts, dim hotel boardrooms. Pairs with 6-8 ft screens.
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5,000-7,500 lumens
Mid-size meetings and presentations in dim rooms. Pairs with 7.5 ft x 10 ft fast-folds.
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7,500-12,000 lumens
Ballrooms, larger conferences, lit rooms. Pairs with 9 ft x 12 ft to 10.5 ft x 14 ft fast-folds.
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12,000-20,000 lumens
Bright ballrooms, IMAG dual-screen setups, room with daylight windows. Larger, longer-throw lenses.
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Short-throw & ultra-short-throw
Tight rooms where a long projector throw would block sightlines or create shadows.
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Lens kits
Interchangeable lenses (short, standard, long throw) to fit projectors to specific room geometry.
Screens
- Front projection (fast-fold): Standard for most rooms. Projector lives in the audience or behind the back rows.
- Rear projection (fast-fold with rear surface): Projector hides behind the screen. Cleaner stage look, especially on camera. Needs depth behind the screen.
- Tripod & floor-rise: Smaller portable screens for breakout rooms.
- Dressed fast-folds: Black skirt and drape kit around the screen for a polished general-session look.
LED walls
Modular LED panels assembled into a single image. Use LED when ambient light is high, when the image needs to live behind or near stage lighting, when ceiling height is short, or when image quality on camera matters. Common sizes for Bay Area events:
- 10-12 ft wide for mid-size presentations
- 16-20 ft wide for large general sessions and town halls
- Custom widths for outdoor concerts and festival main stages
LED is also a faster setup than running long projector throws with tall fast-folds. The trade-off is cost per linear foot.
Monitors & displays
- 55-86″ LCD displays: Standalone signage, small meeting rooms, registration tables, sponsor display.
- Dual displays: Side-by-side for slides + camera feed in a small training space.
- Confidence monitors: Floor-mounted displays facing the stage so presenters can see their slides, notes, or timer without turning around.
- Lobby and signage displays: Wayfinding, agenda, sponsor loops in common areas.
Common add-ons
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Switching & control
- Presenter switcher (seamless transitions between laptops)
- Multi-camera switcher for IMAG or recording
- HDMI / SDI distribution for multi-display delivery
- Wireless presentation transmitter for guest laptops
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Capture & output
- Single or multi-camera record to file
- Live stream to Zoom, Teams, YouTube, custom RTMP
- Recording dedicated to per-room archive
FAQ
How big a screen do I need?
Image height roughly 1/6 of the distance to the farthest viewer. A 60 ft deep room needs about 10 ft of image height. Round up for dense slides.
What lumens projector do I need?
Dim conference room: 4,000-6,000 lm. Lit ballroom: 7,500-12,000 lm. Brightly lit room with daytime windows: 15,000-20,000 lm. Outdoor: switch to LED.
When should I use LED instead of a projector?
LED handles high ambient light, looks better on camera, fits low ceilings, and sets up faster than a tall fast-fold. The trade-off is cost.
What's a confidence monitor for?
A floor-mounted display facing the presenter shows their current slide, notes, or timer so they don't have to turn around to read the main screen.
Do you provide a video tech?
Yes. Recommended any time multiple presenters are switching laptops, or when slide-to-camera switching matters.
Which option fits best?
The right video option depends on audience size, room ambient light, presenter switching needs, hybrid output, and how much you want your team running on the day.
Rentals Only
Best when one or two presenters use a single laptop, the room is dim or controllable, and your team can plug in HDMI and run the slides. Lowest-cost path.
Hybrid Support
Best when delivery, setup, and screen alignment should be handled professionally but a confident operator on your team can run the slide deck.
Full-Service AV / Production
Best when you need multi-presenter switching, IMAG, confidence monitors, recording, or a hybrid output. Crew handles the entire video chain.
Recommended Next Step
The right video option depends on room size, ambient light, presenter switching, and whether you need recording or streaming. If you already know what you need, browse rentals. If you want help narrowing down screen size, projector vs LED, or whether to add a video tech, ask for a recommendation. If you need delivery, setup, onsite tech, or a full production quote, request a quote.
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