Practical AV packages for Bay Area corporate meetings, presentations, town halls, conferences, and hybrid events. Use the comparison below to match audience size and complexity to the right support level, then scan the planning sections to see what's typically included and what to budget.
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Start with a fixed corporate AV package
For smaller and mid-size meetings, these catalog packages give you a fixed starting point. Open the package, choose your event date and time, and add it to a quote. For larger ballrooms, multi-room agendas, livestreams, or general sessions, request a custom quote so we can review the room, audience size, sightlines, schedule, labor, and power.
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75in Display + Small Sound System + 1 Wireless Mic
Best for boardrooms, team trainings, and executive presentations where a direct-view display is the right fit.
Includes a 75in display, a small sound system, and 1 wireless microphone.
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5000 Lumen Projector + 92in Screen + Small Sound System + 1 Wireless Mic
Best for presentations and trainings where a projector and screen are more readable for the room.
Includes a 5000-lumen projector, 92in screen, a small sound system, and 1 wireless microphone.
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Panel Discussion AV Package
Best for moderated discussions, nonprofit and city meetings, awards programs, and speaker panels.
Includes a small sound system, 2 wireless microphones, and a black lectern/podium.
Corporate AV package comparison
| Package | Audience size | Support level | Typical equipment | Typical price range | Catalog starting point |
|---|---|---|---|---|---|
| Small meeting | 10-50 | Delivery, setup, optional tech for start | Powered speaker, 1 wireless mic in the fixed 75in display package; additional mics can be added separately. | ~$1,000 - $2,500 | 75in display package |
| Presentation / classroom | 50-100 | Setup plus onsite tech for rehearsal and program | Sound system pair, lectern + handheld + lav mics, 92in screen with 5000-lumen projector, simple lighting, presenter switcher | ~$2,500 - $7,500 | Projector + screen package |
| Panel / awards / moderated discussion | 50-250 | Setup plus onsite tech for rehearsal and program | Small sound system, 2 wireless mics, lectern, presenter laptop input, optional recording | ~$2,000 - $6,500 | Panel discussion package |
| Larger ballroom / general session | 200-800 | Full crew (A1, V1, lighting tech, stage manager) | Distributed sound system or line array, stage with lectern, dual screens or LED wall, multi-camera switching, stage lighting, recording | ~$7,500 - $25,000+ | Request custom quote Small line array · 16x12 stage · 24x12 stage |
| Hybrid event AV layer | Adds to any in-room program | Hybrid producer + show caller | Program video output to platform, remote mix-minus audio, return display or confidence monitor, encoder, redundant internet | ~$1,500 - $5,000 added | Request custom quote |
| Multi-day conference | 200-2000+ | Production team across general session + breakouts | Main-room production package, breakout AV kits, comms, registration screens, recording across rooms, optional streaming | By scope — typically $25,000+ across the full program | Request custom quote |
For deeper budget breakdowns by program type, see the Corporate Meeting AV Pricing Guide.
Meeting AV (10-50 attendees)
Small internal meetings, board sessions, off-sites, and training rooms. Goals: clean speech intelligibility, a reliable display, and a presenter laptop input that just works.
- One powered speaker (or pair) with a small mixer
- 1 wireless mic (additional mics can be added as needed)
- One 75in display or one 5000-lumen projector with 92in screen
- HDMI presenter input with backup adapter kit
- Optional: confidence monitor, simple recording
Open 75in Display Corporate AV Package
Presentation packages (50-100 attendees)
Department all-hands, customer events, half-day trainings, and product reveals at the small end. Goals: even audio coverage, readable slides from the back row, and clean transitions between presenters. Above ~100 attendees a 92in screen starts to get tight — at that point step up to a fast-fold (7.5 ft × 10 ft or larger) or LED wall, which we'll spec on a custom quote.
- Stereo sound system pair
- Lectern mic, handheld backup, and optional lavaliers for panelists
- 92in screen with 5000-lumen projector
- Presenter switcher with seamless transitions
- Front-of-stage wash lighting if room is dim
- Onsite tech through rehearsal and program
Open Projector + Screen Corporate AV Package
Town hall & all-hands (200-800 attendees)
Quarterly business reviews, executive town halls, sales kickoffs, and moderated discussion programs. Anything at this scale should be custom-quoted: a fixed package can't account for room layout, screen visibility, stage size, power, load-in window, and crew at the same time.
- Distributed sound system or compact line array sized to the room
- Multiple wireless mic channels with redundancy
- Stage with lectern, skirting, optional backdrop
- Dual projection (IMAG-style) or LED wall as primary display
- Multi-camera switching with program record
- Stage wash and key lighting; comms for crew
- Show caller and dedicated audio engineer
Request a Custom Corporate AV Quote
Conference AV
Multi-day, multi-room programs with general sessions, breakouts, and registration spaces. Plan production support per room and a centralized point of accountability across the event.
- General session: full town hall production scope
- Breakout rooms: smaller meeting or presentation packages, often duplicated
- Common areas: registration screens, sponsor displays, signage
- Recording per room as needed
- Walkie comms and a single show caller across rooms
Hybrid event AV
A hybrid layer adds to any of the in-room packages above. The goal is to make remote attendees feel like they are part of the same conversation, not watching a security camera feed of it.
- Program video feed (clean switch) to Zoom, Teams, Webex, YouTube, Vimeo, or custom RTMP
- Mix-minus audio so remote attendees hear the room without echo
- Return audio and video brought into the room with proper level and a confidence monitor
- Encoder with redundant internet path where stakes are high
- Dedicated hybrid producer for Q&A, chat moderation, and platform handoffs
See the Hybrid Event AV Guide for execution detail.
Common corporate AV add-ons
Common add-ons include lecterns, stage packages, pipe and drape backdrops, cable ramping for public walkways, larger audio systems, lighting, recording, livestreaming, and onsite technicians.
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Audio and presentation add-ons
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Staging and room support add-ons
Additional microphones, larger screens, livestream support, lighting, staging, pipe and drape, and technician support can be added or quoted separately.
FAQ
What's included in a corporate AV package?
Speech-grade audio (sound system, mics, mixer), display or projection, laptop input and switching, basic lighting where needed, delivery, setup, and a technician for at least rehearsal and live. Larger programs add multi-camera switching, recording, and stream output.
Do you support hybrid meetings on Zoom, Teams, or Webex?
Yes. We route in-room audio to the platform with proper gain structure, send a clean program video feed to remote attendees, and bring remote audio and video back into the room cleanly.
How much does a corporate AV package cost?
Roughly: small meeting $1,000-$2,500; mid-size presentation $2,500-$7,500; large town hall $7,500-$25,000+; hybrid layer adds $1,500-$5,000. See the corporate meeting AV pricing guide for breakdowns.
How far in advance should we book?
3-6 weeks for most programs. Larger conferences, town halls, and Q4 holiday dates book best 8-12 weeks ahead.
Can you work with our venue's house AV?
Yes. We regularly integrate with hotel and conference center systems, supplementing where the house package is limited.
Which option fits best?
The right call usually comes down to audience size, venue, executive visibility, whether hybrid is in scope, and how much your internal team plans to run on show day.
Rentals Only
Best for small, predictable internal meetings where someone on your team is comfortable plugging in a powered speaker, a wireless mic, and a display, and can handle setup and operation. Lowest-cost path.
Hybrid Support
Best when delivery and setup should be professional but your team or venue staff can run the program. Common for mid-size presentations where a tech sets the room and an internal champion handles the run of show.
Full-Service AV / Production
Best when you have executive visibility, multi-camera or hybrid requirements, town hall or conference scale, or any situation where a single failure point is unacceptable. Crew handles every system end to end.
Recommended Next Step
If you already know what you need, browse rentals. If you're still weighing audience size, hybrid layer, or how much crew to bring, ask for a recommendation. If you need delivery, setup, onsite show support, or a full production quote, request a quote.
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Build your corporate AV quote
For smaller meetings, presentations, and panels, start with one of the fixed catalog packages below. For larger rooms, hybrid programs, livestreams, or full-service production, send the quote as a custom request and we'll spec the right system.
Open 75in Display Package Open Projector + Screen Package Open Panel Discussion Package Request a Custom Corporate AV Quote